Registration Instructions

Step 1: The Registrar needs to create the team and invite team members and coach(es) to it.

a. This step is only for the team Registrar who needs to create the team. This can be done by clicking on the Create a Team task. The team name” may be different from the high school name (ex. school name is Alexander High School and team name is Servants of Allah). Once the Registrar has created the team, competitors and coaches will notice that Team Created under their task chart has become a green check.

b. The Registrar can start inviting competitors and coaches to the team. This can be done by clicking on the task Invite Team Members. Once you click on it, you will be asked to enter the names and email addresses of your team members into a field one at a time. Once the Registrar invites team members, all invited individuals will be sent an automatic invitation email. They will then be able to create a MIST username.

Alternatively, team members may request to join a team after making a username, by clicking the task Join a Team under the task chart. The Registrar will need to approve approve/deny the requests. Click on the Teams tab on the top of the page. Here you will be able to view any pending applications. Once the green check appears next to this task on the task chart this step has been completed.

c. The Registrar needs to invite a coach to join the team. This can be done by clicking on the task Invite Coach in the task menu.

Guest Registration is not open at this time. Please ignore the option of inviting guests to Adderpit.

Step 2: The Registrar, competitors, and coaches all need to join the team.

The next step for all individuals is to join the appropriate team. This can be done by clicking the task Join a Team under the task chart. Registrars need to approve or deny each individual who joins the team. Click on the Teams tab on the top of the page. Here you will be able to view any pending applications. Once the green check appears next to this task on the task chart this step has been completed.

Step 3: All competitors need to register for competitions.

Once you have joined the team, it is time to register for your competitions. You can register for competitions by clicking on the task Register for Competitions under the task chart. Pick the competitions you will be competing in by choosing it from the appropriate drop down menu. Make sure that your team is on the same page when it comes to who is competing in what. Remember that only two individuals per team can compete in any given competition other than bracket competitions, group competitions, and sports. After two individuals have signed up for a competition from your team, the system will not allow you to register for that competition. You may make changes to the competitions you are signed up for up until the team registration is sent to the coach for approval by the Registrar (Step 6).

Step 4: All competitors must pay for the registration fees for themselves unless other arrangements or payment options have been made by teams and/or the Registration Committee.

It is extremely important that all competitors pay their registration fees in a timely manner. It is highly recommended that the team Registrar sets a date for all competitors to have paid their registration fees by. To pay your fee, click on Pay Registration Fees under the task chart. You can pay online by check or credit card. You do not need a PayPal account yourself to register however if you have an existing account you can choose to pay through it. Please note that until all competitors have paid their fees, the registration process can go no further. In order to complete Steps 5 and 6 all competitors must have paid their fees. By not paying your fee, you could hold up your team’s registration from being approved and therefore cause it to be late.

Step 5: The Registrar needs to coordinate the team registration.

This step is only for the Registrar and can only be completed once all team members have paid their fees.

As mentioned, it is suggested that the Registrar sets a date for all team members to have registered for their competitions and paid their fees by. At any point during the process, the Registrar can view all the competitions that each team member is signed up for. This can be done by clicking on Coordinate Registration in the task chart. It is the Registrar’s responsibility to ensure that everyone is correctly signed up. The Registrar has the ability to make any changes to the competitions that team members are signed up for (it is suggested that this is done with the team’s consensus). Once the team registration most accurately reflects the decisions of the team, the Registrar should move to Step 6.

Step 6: The Registrar needs to request a coach’s approval for the team registration.

This step is only for the Registrar.

Once the competitions are correct and all competitors are paid for, submit the team’s registration for a coach’s approval. Click on Request Coach Approval in the task chart. Once you submit the request for approval the registration process for your team is temporarily frozen. No changes can be made to any of the competitions.

Step 7: A coach needs to approve the team registration.

This step is only for the Coach.

Once a coach has received the request for approval from the Registrar there will be a green check next to the Receive Team Registration task on their task menu. To approve or deny the team registration click on Approve Team Registration. By approving the team registration, the registration process will effectively and permanently end for the team, and no changes can be made. By denying the team registration, the registration will unfreeze and bounce back to the Registrar who can then make any necessary changes. Once that is complete the Registrar should resubmit the team registration for the coach’s approval.

Step 8: Online registration is complete!

After the Coach approves the team registration the online process is finally complete. Under the task chart Team Registration Approved should have a green check next to it.

 

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